Managing items you share

You can share your email, address book, calendar, tasks, and briefcase folders with others either in your organization, external guests, or the public. You can share with internal users who can be given complete manager access to the folder, external guests that must use a password to view the folder content, and public access so that anyone who has the URL can view the content of the folder.

You can view and manage your shared items from the Preferences Sharing page. On this page you can do the following:

Managing from the Sharing page

Folders shared with me but not yet accepted

In this section, folders that have been shared with you but you have not yet accepted the share are listed. You toggle between two views:

Folders shared with me that I have accepted

This section lists the folders where you have accepted the share. A description of the shared folder, including your role, type of folder and with whom the folder is shared, including the distribution list name.

Folders shared by me

In this section, your shared folders are listed, showing the address of the users you shared your folder with, the location of the shared item, the type of item shared (Mail, Address book, Calendar, Task list, or Briefcase), and the role you assigned to the user.

You can edit the share properties, revoke permissions to your share, or resend the invitation.

Share a Folder

You can share your email, address book, calendar, tasks, and briefcase folders directly from this Preferences folder.

When you choose Internal, you can choose addresses from the list that appears as you type or you can type addresses that are not in the list. The user or group must be a valid address in your company's mail server.
In the Role area, select the access permissions.
If you want to share your private appointment information, check Allow user(s) to see my private appointments.

In the Message area, select which type of message to send. The options are as follows:

Send standard message. The standard share notification message is sent to the email address.
Add a note to standard message. You can add additional information to the standard message.

Click OK.

When you choose External guests, enter the guest email addresses. You can enter more than one address in the Email: field. Put a semi-colon (;) between addresses.
Enter the password that users must enter to view your calendar.
If you want to share your private appointment information, check Allow user(s) to see my private appointments.

In the Message area, select which type of message to send. The URL to your calendar and the password is included in the email message.
- Send standard message. The standard share notification message is sent to the email address.
- Add a note to standard message. You can add additional information to the standard message.
Click OK.